YOU ARE VISITING NAPOLCOM FOR:
CERTIFICATION OF EXAMINATION RESULT
VERIFICATION OF EXAMINATION RESULT
CLEARANCE OF NO PENDING CASE
FILING OF COMPLAINT
APPLICATION FOR PNP ENTRANCE AND PROMOTIONAL EXAMINATIONS
APPLICATION FOR SCHOLARSHIP GRANT
APPLICATION FOR PNP DEATH BENEFIT CLAIMS
PNP PERMANENT TOTAL DISABILITY / COMPLETE DISABILITY DISCHARGE

PNP MATTERS:
For 3rd Level Promotion (P/Sr. Supt. to P/Dir. Gen.)
For Appeals
For Application of Leave Abroad
Foreign Travel (Schooling/Training Abroad)
For Optional Retirement
For Designation to Key Positions
For Detail Service (DS) Assignment
For Re-employment/Reinstatement

CERTIFICATION OF EXAMINATION RESULT
Step 1
Proceed to the Examining Division, PAS for the issuance of a Request for Certification Form (RCF). Present proper identification card if you are the examinee or an Authorization if you are not the examinee.
Step 2
Properly accomplish said form, submit it to the Examining Division, PAS for appropriate action. Request for a payment stub.
Step 3
Present the payment stub at the Cashier Section, PAS, pay a Certification Fee of P100.00 and request for an Official Receipt (OR).
Step 4
Return to the Examining Division, PAS, present the OR for the release of the Certification.

 

VERIFICATION OF EXAMINATION RESULT
Step 1
Proceed to the Examining Division, PAS for the issuance of a Verification Slip. Accomplish said slip.
Step 2
Receive the Verification Slip (Pass or Failed).

 

CLEARANCE OF NO PENDING CASE
Step 1
Proceed to the Imelda Crisol-Roces Hall, 5th Floor and secure a Record Check Form (RCF) and Order of Payment Form. Properly accomplish the forms and attach the Clearance issued by Napolcom Regional Office. Submit the documents to the Form Distribution Staff. Keep the Order of Payment Form.

Note:
If the application is filed by a representative a written authorization signed by the concerned police officer must be presented.

Step 2
While verification is being made by the following offices;
a. NCR-RAB Docket Section - RAB Appealed case
b. NAB – Appealed case
c. Legal Affairs Service (LAS)- Summary dismissal case

Accordingly, proceed to the Cash Section, PAS and pay P100.00 for clearance fee. Secure Official Receipt (OR).

Step 3
Present the OR to the LAS for the release of Clearance. If you wish to have additional certified true copies of your Clearance/s, please pay authentication fee of P25.00 per copy to the Cash Section, PAS.

 

FILING OF COMPLAINT
Step 1
Proceed to the Investigation Division, Inspection, Monitoring & Investigation Service (IMIS), Central Office or Regional Investigation Unit (RIU), Regional Office for assistance in the preparation of your complaint affidavit and other supporting documents against erring PNP members.
Step 2
Secure copy of documents filed with the IMIS or RIU.

Complaint received shall be evaluated by the IMIS or RIU which may recommend the following:

a. Complaint which falls under the Summary Dismissal Authority (SDA) of the Commission and with probable cause shall be forwarded to Legal Affairs Service (LAS).

b. The designated Summary Hearing Officer (SHO) conducts the formal hearing and submits recommendation to the Commission-en-Banc for final decision. Both parties shall be given the opportunity to be heard during the formal hearing and shall be notified of the decision.

Complaints without probable cause shall be dropped and closed by the Commission en banc. Both parties shall be notified of the Resolution.

c. Other complaint/s or communication/s shall be referred to the appropriate disciplinary authority/ies, such as PLEB, IAS or other government agencies, copy furnished the complainant.

 

APPLICATION FOR PNP ENTRANCE AND PROMOTIONAL EXAMINATIONS
Step 1
Proceed to the nearest Napolcom Regional/Provincial Office.


FOR PROMOTIONAL EXAMINATION

Secure and accomplish Application Form and Index Card and submit the following requirements for recording and evaluation by the designated processor/evaluator:

1. Certified true copy of latest attested appointment and updated Service Record;
2. Certified true copy of Report of Rating of highest Eligibility;
3. Certified true copy of Certificate of Completion of Training;
4. Three (3) recent 1” X 1” ID pictures (colored with white background) with name tag;
5. Two (2) legal size window envelopes with P 9.00 mailing stamp;
6. Examination Fee of P 200.00.

FOR ENTRANCE EXAMINATION

Undergo the height measurement test to determine if you are qualified. If qualified, secure the Height Measurement Certificate and accomplish Application Form and Index Card. Submit the following requirements for recording and evaluation by the designated processor/evaluator:

1. Certified true copy of the Transcript of Records/Diploma;
2. Birth Certificate NSO copy;
3. Barangay Clearance (for NCR applicants only);
4. Three (3) 1” X 1” colored ID pictures with name tag taken within three (3) months before the date of filing;
5. Two (2) legal size window envelopes with mailing stamp worth P 9.00; and
6. Examination Fee of P 200.00.

 

Step 2
Proceed to the Cashier’s Office for the payment of P 200.00 examination fee and issuance of the stamp to be affixed to the Application Form.
Step 3
Return to the designated processor/evaluator and present Application Form together with the Index Card for recording purposes.
Step 4
Issuance of the Notice of Admission (NOA) which may be received personally or thru mail.

 

APPLICATION FOR SCHOLARSHIP GRANT
Step 1
Proceed to the nearest Napolcom Regional Office and apply for scholarship grant with the following requirements for submission:
INITIAL APPLICATION RENEWAL
a. Letter application addressed to the Napolcom Regional Director;
b. Certified true copy of Napolcom Adjudication Award of Benefit Claim of PNP Member
c. Birth Certificate of the applicant duly authenticated by the Local Civil Registrar;
d. Two (2) Certifications of Good Moral Character;
e. Report Cards, Diploma, Transcript of Records, National Elementary Achievement Test (NEAT) or National Secondary Assessment Test (NSAT) result, if applicable and Enrollment Assessment Receipt;
a. Statement of account;

b. Official Receipt/s of payment (original copy);
c. Report Card (for Elementary or High School;
d. Class Card/Final grades for semester (for College students)
Step 2
Submit all documents to the Financial Claims Examiner (FCE) for evaluation, processing, and conduct of interview.
Step 3
Upon approval of application you will be notified when to receive the initial payment of tuition and miscellaneous fees from the Central Office. Succeeding payments shall be made by the Regional Office.

Note:
Your academic performance will be monitored by the Regional Office.

 

APPLICATION FOR PNP DEATH BENEFIT CLAIMS
Step 1
Proceed to the Napolcom Regional Office concerned and file claim together with the following requirements:

a. Application letter addressed to the Regional Director
b. Service Record duly authenticated by the Chief of police or Administrative Officer
c. Investigation Report duly signed by immediate supervisor
d. Latest Absorption Order (Xerox copies duly certified by immediate supervisor)
e. Clearance of Non-Property and Money Accountability, duly signed by immediate supervisor
f. Original Official Receipts, if any
g. Marriage Contract of surviving spouse duly certified by the Local Civil Registrar or Original coming from NSO. If claimant are children or brothers/sisters, birth certificate duly authenticated by the Local Civil Registrar concerned. If claimants are minors, Letter of Guardianship is required.
h. Death Certificate (Xerox/certified true copy/authenticated by the Local Civil Registrar or Original coming from NSO)
i. Latest payslip
j. SO indicating adjustment in rank and salary
k. Latest attested appointment(Xerox/certified true copy/authenticated by the office concerned

Step 2
After evaluation of your claim you will be notified of the scheduled hearing for the preparation of the Report of Investigation and/or Adjudication Award, and Financial Documents for processing of payment.
Step 3
You will also be notified if your claim is approved and the schedule of Payment of gratuity, Burial expenses, and Reimbursement of medical expenses.
Step 4
The approved claim shall be forwarded to the Central Office for processing of payment of monthly pension.

 

PNP PERMANENT TOTAL DISABILITY / COMPLETE DISABILITY DISCHARGE
Step 1
The TPPD Reports (with recommendation from the Chief, PNP, hospitalization records and PE report) will be transmitted to the Napolcom Central Office for evaluation of the NAPOLCOM Compensation Rating Officer.
Step 2
Evaluated TPPD Reports (approved or disapproved) will be transmitted to the Napolcom Regional Office concerned. The Regional Office shall require the submission of the following documents:

a. Application Letter under oath in quadruplicate;
b. Authenticated Service Record;
c. Marriage Contract issued by the NSO, if married;
d. Birth Certificate/s of Dependent/s issued by the NSO;
e. Detailed Investigation Report by the Station Commander or his authorized representative relative to the cause of disability;
f. Certified true copy of Appointment;
g. Claimant’s Information Sheet;
h. Certificate of Clearance on Money and Property Accountability;
i. Official Receipts, duly dated and numbered for medical hospitalization expenses incurred on account of service connected disability;
j. Certificate of No Pending Case from the PNP Provincial Office, Ombudsman, PLEB and Napolcom, and
k. Latest Payslip.

Step 3
Upon evaluation of requirements you will be notified of the scheduled hearing for adjudication purposes.
Step 4
Upon approval of claim, you will be notified of the schedule of payment for gratuity, and/or reimbursement of medical expenses. Accordingly, the BPAD, DPRM and the PNP Regional Office concerned will be copy furnished of the adjudication for their information and appropriate personnel action.”
Step 5
The approved claim will then be forwarded by the Regional Office to the Central Office for payment of monthly pension. Monthly pension checks are released starting the 15th to the 20th day of the month. Thereafter, unclaimed pension checks will be sent through mail.

 

For 3rd Level Promotion (P/Sr. Supt. to P/Dir. Gen.)
Step 1
Proceed to the Central Records Section (CRS), PAS and submit the promotional folder for recording (DTS and logbook). Only Promotional folder with complete requirements shall be accepted.
» SOPPB Resolutions
» Chief PNP recommendation
» Personal Data Sheet (CSF 212 and PNP PDS)
» Education attainment,
» Transcript of Scholastic Records or Diploma
» Report of Rating of Police Eligibility
» Certificate of Training
» Latest Attested Appointment or KSS Porma 33 or GO
» Neuropsychiatry Test (6mos)
» Drug Test (6mos)
» Service Record
» Physical Fitness Test (1st & 2nd Semester)
» clearances from the following:
     • OMBUDSMAN (6mos)
     • NBI (1 yr.)
     • NAB (3 mos.)
     • RAB (2 mos.)
     • PLEB (6 mos.)
     • CSC (6 mos.)
     • DIDM (3 mos.)
     • IAS (1 mo)
     • LS (3 mos.)
     • RTC (1 mo.)
     • MTC (1 mo.)
     • DI ( 6 mos.)
Step 2
Your folder will be evaluated by the PNP Matters Section, HRMD.
Step 3
A Resolution and Letter of Recommendation for Appointment shall be submitted by the Commission to the Office of the President (OP).
Step 4
The Appointment shall be endorsed to the Office of the Chief, PNP.

 

For Appeals
Step 1
Proceed to the Central Records Section (CRS), PAS and submit Letter of Appeal and other supporting documents for recording (DTS and logbook).
Step 2
Your appeal will be processed and evaluated by the PNP Matters Section, HRMD. After which, a Memorandum, Endorsement, or a Resolution shall be prepared for approval/signature of the Service Chief, Commissioner or Commission en Banc respectively.
Step 3
Upon approval, the CRS, PAS will forward said documents to the office concerned.

 

For Application of Leave Abroad
Step 1
Proceed to the Central Records Section (CRS), PAS and submit application and supporting documents for recording (DTS and logbook).
Step 2
Your application will be evaluated and processed by the PNP Matters Section, HRMD as to the following requirements:

a. Recommendation from the C, PNP
b. Application for Leave approved by the supervisor/unit
c. Clearances from DIDM and IAS

Step 3
A Memorandum shall be prepared for approval/signature of the Chairperson, Napolcom.
Step 4
The signed Memorandum shall then be forwarded to the Office of the Chief, PNP.

 

Foreign Travel (Schooling/Training Abroad)
Step 1
Proceed to the Central Records Section (CRS), PAS and submit application with supporting documents for recording (DTS and logbook).
Step 2
Your application will be evaluated and processed by the PNP Matters Section, HRMD as to the following requirements:

a. Invitation letter from sponsoring agency/country
b. Recommendation from the C, PNP
c. Breakdown of expenses (optional)

Step 3
A Letter of Authorization addressed to the DFA Secretary will be prepared for approval/signature of the Chairperson, Napolcom.
Step 4
The Letter of Authorization shall then be forwarded to the DFA by the CRS, PAS. Upon approval by DFA said authorization shall be forwarded to the Office of the Chief, PNP.

 

For Optional Retirement
Step 1
Proceed to the Central Records Section (CRS), PAS and submit request for optional retirement with supporting documents for recording (DTS and logbook).
Step 2
Your request will be processed and evaluated by the PNP Matters Section, HRMD as to the following requirements:

a. Affidavit of Irrevocable Application for Optional Retirement
b. Certificate of Clearance on Money and Property Accountability
c. Clearances from the DIDM, IAS , PLEB and Napolcom RAB/NAB

Step 3
For an approved application, a Memorandum shall be prepared for approval of the Chairperson, Napolcom.
Step 4
The CRS, PAS receives and forwards Memorandum to the Office of the Chairperson, Napolcom and upon approval and receipt thereof forwards said document to the HRMD.
Step 5
The HRMD, PAS forwards the Memorandum to the Office of Chief, PNP

 

For Designation to Key Positions
Step 1
Proceed to the Central Records Section, PAS and submit Letter of recommendation and other supporting documents for recording (DTS and logbook).
Step 2
Your request shall be evaluated by the PNP Matters Section, HRMD as to the following requirements:

a. Recommendation from the C, PNP
b. SOPPB Resolution

Step 3
A Resolution shall then be prepared for the approval of the Commission en Banc.
Step 4
The approved Resolution shall be forwarded to the Office of the Chief, PNP for implementation.

 

For Detail Service (DS) Assignment
Step 1
Proceed to the Central Records Section, PAS and submit Letter Endorsement and other supporting documents for recording (DTS and logbook) and evaluation of the HRMD, PAS.
Step 2
For an approved request, a Special Order or Resolution shall be prepared for the approval of the Chairperson or Commission en Banc respectively.

For disapproved request a Memorandum/Letter Endorsement shall be prepared for signature of the VCEO/Supervising Commissioner respectively.

Step 3
Approved Special Order/Resolution/Memorandum/Letter Endorsement shall be forwarded to the Office of the Chief, PNP for implementation.

 

For Re-employment/Reinstatement
Step 1
Proceed to the Central Records Section (CRS), PAS and submit Letter Recommendation and other supporting documents for recording (DTS and logbook).
Step 2
Your request shall be evaluated by the PNP Matters Section, HRMD as to the following requirements:

a. Recommendation from the C, PNP
b. Certification from DPRM, PNP re Availability of rank vacancy

Step 3
A Resolution shall be prepared for the approval of the Commission en Banc.
Step 4
Upon approval the CRS, PAS shall receive and forward the approved Resolution to the Chief, PNP for implementation.